How To: Access Online Classes

Posted by Webmaster in HowTo - 7 Jun 2011, 5:17pm
  1. Log in to My VolState.
  2. Click the “eLearn” icon.

    3. eLearn Icon

  3. Your online classes will open in a new window or browser tab.

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How To: Check Faculty & Staff Email

Posted by Webmaster in HowTo - 7 Jun 2011, 5:14pm
  1. Log in to My VolState.
  2. Click the “Employee Email” icon.

    3. Employee Email Icon

  3. Outlook Web Access will open in a new window or browser tab.

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How To: Check Student Email

Posted by Webmaster in HowTo - 7 Jun 2011, 5:12pm
  1. Log in to My VolState.
  2. Click the “E-mail” icon.

    3. Student Email Icon

  3. Outlook Web Access will open in a new window or browser tab.

How To: Log In

Posted by Webmaster in HowTo - 7 Jun 2011, 4:29pm

Click the screen shots below to view them at full size.

  1. There are lots of ways to get to the portal log in screen, including the direct address portal.volstate.edu. But for the sake of this How To we’ll assume you start at the Vol State homepage.

    2. Vol State Homepage

  2. Open the “Quick Links” panel at the top of the page. You’ll find a link to “My VolState” under the “Student” heading.

    3. Quick Links

  3. You will be taken to the My VolState log in screen.

    4. Portal Log In Screen

  4. Enter your username and password and click the “Login” button. Students: Use your email username and password, not your V-Number. Faculty & Staff: Use the same username and password you use to log into your office computer or your email.

    5. Log in info entered

  5. You will be taken to the “Home” tab inside the My VolState portal.

    6. Home Tab

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How to: Report Attendance

Posted by Webmaster in HowTo - 1 Jun 2011, 7:40pm
  1. Log into the My VolState portal at https://portal.volstate.edu/.
  2. Click on the “Banner” tab.
  3. Locate the “Faculty-and-Advisors-Menu”. By default it is in the right-hand column below the “Personal-Information” menu.
  4. Click the “Attendance Reporting” link.
  5. Choose the term from the select menu and click the submit button.
  6. The “Select CRN” screen will display all your courses for the selected term. Choose one from the select box and click the submit button.
  7. Choose the proper attendance status for each student and click the submit button.
  8. To report attendance for another course in the same term, scroll to the bottom of the page and click the “CRN Selection“ link.

Office and Department Directory Channel

Posted by Webmaster in Channels - 31 May 2011, 8:55pm

Sometimes you know the name of the office or department you need to get in touch with, but you don’t have the name of a specific person. You can’t use the “People Finder” without a person’s name. So for those situations we provide the Office and Department Directory channel.

Where Is It?

  1. Log into the My VolState portal at https://portal.volstate.edu/.
  2. Click on the “Search” tab.
  3. The “Office and Department Directory” channel is the 2nd box down on the left-hand column by default.

How Do I Use It?

The channel loads initially sorted alphabetically by the office name. You may be able to quickly scan down the list until you spot what you are looking for. There is also a “Search” box. Typing in this box will automatically filter out any rows that don’t contain your search criteria. For example, typing “Ramer” in the box will filter the list to display only offices located in the Ramer building. Or typing “business” in the box will filter the list to only those offices with the word “business” in their title, such as “Business Division” and “Business Office”.

The channel displays the office name, location, phone number, and (if available) email address. You may email, call, or drop by in person.

If you don’t know the office or department that can help you but you’ve got the name of a faculty of staff member, use the “People Finder” instead.

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People Finder Channel

Posted by Webmaster in Channels - 31 May 2011, 8:55pm

The My VolState portal provides an advanced version of the “People Finder” you may already be familiar with from the main website. It allows for searches by first name or last name or both. It also allows for partial searches. So if you are not sure about the spelling of a name you can type in the first few letters. Just be warned that may turn up lots of results!

Where Is It?

  1. Log into the My VolState portal at https://portal.volstate.edu/.
  2. Click on the “Search” tab.
  3. The “People Finder” channel is at the top of the left-hand column by default.

How Do I Use It?

Type a full or partial name into either the “First Name” or “Last Name” fields (or both). The more specific you can be, the better your search results. It’s possible to do a search on just part of a name, such as first and last initial. Searching for the initials D. P. currently returns 3 results. Searching for J. S. returns 15.

Search results include a full name, office location, email, and phone number. If you need to search again you click the “Search Again?” link at the bottom of the results page.

If you don’t know the name of the person you need to contact but you know the name of the office or department you can use the “Office and Department Directory”. By default it’s located directly below the People Finder.

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How to: Find your academic advisor

Posted by Webmaster in HowTo - 31 May 2011, 8:54pm
  1. Log into the My VolState portal at https://portal.volstate.edu/.
  2. Click on the “Academics” tab.
  3. Locate the “Academic Profile” channel. By default it’s the 3rd box in the left-hand column.
  4. At the bottom of this channel you will see an “Advisors” section. Click the envelope icon to email your advisor. Your advisor’s name is also shown.
  5. If you need a phone number or an office location for your advisor, use the “People Finder” channel on the “Search” tab.

How to: View your grades

Posted by Webmaster in HowTo - 31 May 2011, 8:54pm
  1. Log into the My VolState portal at https://portal.volstate.edu/.
  2. Click on the “Academics” tab.
  3. Locate the “Student Grades” channel. By default it’s at the top of the left-hand column.
  4. Select the semester (“term”) for the grades you want to view and click the “Go” button
  5. If you want to see how this semester’s grades affect your overall GPA, click the “Final” link at the bottom of the grade report. You’ll be taken to the “Final Grades” screen.
  6. At the bottom of the page you will see the “Undergraduate Summary” section. The far right-hand column of this table is your GPA. The “Cumulative” row shows your GPA calculated over all semesters here at Vol State.

How To: Register for a class

Posted by Webmaster in HowTo - 31 May 2011, 8:54pm

Click the screen shots below to view them full size.

  1. Log in at portal.volstate.edu.

    2. Portal log in screen

  2. Click on the “Academics” tab.

    3. Academics Tab

  3. Find the “Registration Tools” channel; by default, it is the 2nd box down in the left-hand column.
  4. Click on the “Look Up Classes” link.

    5. Look Up Classes Link

  5. The Select Term screen will open in a new tab. Select the term you want to register for from the select box.

    6. Term Selection Screen

  6. You have a lot of advanced search options on the Look Up Classes screen. Those are worthy of their own entry in the future. For now just select the subject area you are interested in, scroll to the bottom of the screen, and click the “Class Search” button.

    7. Class Search Submit

  7. Find a section of the class you want to sign up for, check the box next to that class in the far left-hand column of the search results table. If a class does not have a check box in that column then it may be full or there may be a hold preventing you from registering.

    8. Select Class

  8. Once you have checked the box for the row of the class you wish to register for click the “Register” button to sign up for the class.

    9. Register Button